Introduction
As businesses grow, managing the entire employee lifecycle from hiring to exit gets more complex. This is where all-in-one workforce management software solutions come in very handy. They offer a centralized platform to handle all aspects of HR, talent and payroll in one place. In this blog post, we evaluate 15 of the top workforce management solutions based on key criteria to help you find the right fit for your growing business.
Methods of Evaluation
To evaluate and rank the top 15 solutions, we looked at various factors like features and functionality, pricing and plans, ease of use, integration and deployment options, customer reviews and ratings. We also took into account more subjective metrics like popularity in the industry, strength of the overall product roadmap, and customer focused initiatives like training and support. In addition, we leveraged metrics like number of backlinks, average monthly search volume for the keyword phrase, and traffic trends to important company pages to gauge overall market presence and demand.
1. Calendly
Calendly is a leading online appointment scheduling tool that helps users schedule meetings and connect with others easily. Founded in 2013, Calendly streamlines the process of finding time by allowing individuals and businesses to create calendars that can be shared via a link. This lets contacts book time directly without tedious email back-and-forth.
Pros: Some key advantages of Calendly include:
– Simple and intuitive scheduling tool that allows non-technical users to book time easily.
– Integrates seamlessly with major calendar platforms to sync bookings.
– Supports finding time for remote meetings easily between distributed teams.
Cons: A potential disadvantage is that the free basic version has limited functionality compared to the paid tiers.
Pricing: Calendly offers both free and paid subscription plans. The free Basic plan supports single user profiles. Premium plans start at $8/month per user for the ‘Pro’ plan and $12/month per user for the ‘Business’ plan, with additional features like team profiles, custom branding, reporting etc.
Some key stats about Calendly include:
– Used by over 10 million individuals and businesses worldwide.
– Integrations with over 50 calendar platforms including Google, Outlook, Salesforce, etc.
– Supports booking for one-on-one meetings as well as group events.
– Available as both a free and paid premium version.
2. ZipRecruiter
ZipRecruiter is a leading online job recruitment platform based in Santa Monica, California. Founded in 2010, ZipRecruiter has become one of the top job sites in the United States, with over 5 million jobs posted last year. The platform allows employers to post jobs to over 100 job boards with just one application. Job seekers can search for openings and apply with one click.
Pros: Some key advantages of ZipRecruiter include:
– All-in-one applicant tracking system and job posting platform
– Posts jobs to over 100 popular job sites with one application
– Free versions available for small businesses and individuals
– Easy interface to manage job applications and candidates
Cons: One potential disadvantage is that pricing can scale quickly for larger companies with high volume posting needs. For very large enterprises, there may be cheaper bulk posting options.
Pricing: ZipRecruiter offers a free basic plan for small businesses. Paid plans start at around $299/month and include enhanced features like priority job posting placement. Plans with additional hiring features and support are available up to around $699/month.
Some key stats about ZipRecruiter include:
– Over 5 million jobs posted in 2022
– Served over 2 million businesses in finding candidates
– Averages 500,000 daily job applications
– 30% reduced time-to-hire for businesses using the platform
3. BambooHR
BambooHR is workforce management software developed by Bamboo HR based in Lindon, Utah. Founded in 2008, BambooHR has grown to serve over 25,000 customers worldwide. Their software provides HR, benefits, and payroll capabilities designed to meet the needs of small to mid-sized businesses.
Pros: Some key advantages of BambooHR include:
– Intuitive and easy to use interface that doesn’t require extensive training
– Built-in workflows and approvals to streamline common HR tasks
-Robust reporting and analytics dashboards
– Flexible customization and configuration options
– Excellent support and implementation services
Cons: One potential disadvantage is that the capabilities are more limited compared to some of the more expensive enterprise-level HRIS solutions. So it may not be the best fit for very large organizations with complex needs.
Pricing: BambooHR offers affordable pricing plans starting at $6 per employee per month for their basic Essentials plan. They also have dedicated plans for nonprofits and government agencies. All plans include core HR capabilities as well as support and implementation assistance.
Some key stats about BambooHR include:
– Over 25,000 customers globally
– Serves businesses with up to 1,000 employees
– Integrates with over 200 other apps including payroll providers like Gusto, Paychex, and ADP
– Wins numerous awards and recognition for their product
4. Greenhouse
Greenhouse is an applicant tracking system and talent acquisition platform that helps companies hire better. Founded in 2012 and headquartered in New York City, Greenhouse provides software and services to help organizations attract, recruit, and hire top talent.
Pros: Some key advantages of Greenhouse include:
– Strong focus on the candidate experience with tools to engage and nurture contacts
– Recruiting toolkit and third-party integrations to streamline the hiring process
– Robust analytics and reporting on hiring metrics and pipeline visibility
– Talent collaboration features to involve hiring managers in sourcing and decisions
Cons: One potential disadvantage is the pricing, as Greenhouse plans and features can be more expensive compared to some other ATS options. However, the additional functionality related to talent acquisition and support may offset the higher cost for many organizations.
Pricing: Greenhouse offers four pricing tiers starting from $599 per month for the Basic plan all the way up to custom enterprise plans. The price increases with the number of users and additional features around hiring volume, analytics, and support.
Some key stats about Greenhouse include:
– Used by over 4,500 customers worldwide such as HubSpot, IBM, and Atlassian
– Has helped companies hire over 2 million people
– Raises over $140 million in funding to date
5. Workday
Workday is a leading provider of enterprise cloud applications for finance and human resources. Founded in 2005, Workday has grown to serve over 3,000 customers worldwide across a wide range of industries. Their flagship product is the Workday Enterprise Management Cloud platform, which offers applications for finance, human resources, planning, spend management, and analytics.
Pros: Some key advantages of Workday include:
– Fully cloud-based software-as-a-service (SaaS) model allows for fast deployment and easy upgrades
– Strong financial and HR applications with built-in analytics and reporting capabilities
– Continuous innovation and new features added regularly through software releases
– Flexible platform that can be tailored to different company needs through configuration instead of code
Cons: One potential disadvantage is Workday’s software-only business model which relies exclusively on subscription revenue. This means customers have less flexibility to host applications themselves on local servers and are reliant on Workday’s infrastructure and roadmap.
Pricing: Workday pricing is based on a subscription model. Rates vary depending on the number of users, applications, and premium services required. On average, customers can expect to pay between $65 – $80 per user per month for full access to Workday’s HR, finance, planning, and analytics applications.
Some key stats about Workday include:
– Over 3,000 customers worldwide including large enterprises like HP, Pfizer, and Coca-Cola
– Employee count of over 12,000
– Revenue of over $5 billion in fiscal year 2023
– Workday applications manage finance, HR, and planning data for over 45 million people
6. Infor Human Capital Management
Infor Human Capital Management (HCM) is a cloud-native talent management solution from Infor, a large ERP vendor. Infor HCM offers a full suite of HR, payroll, recruiting, and talent management capabilities preconfigured for industries like manufacturing and distribution. Some key capabilities include core HR, talent acquisition, performance and goals, compensation, and payroll. It aims to help companies manage their entire employee lifecycle from one unified system.
Pros: Some key advantages of Infor HCM include:
– Robust functionality for large enterprise deployments
– Strong industry-specific configurations out of the box
– Tight integration with Infor’s ERP solutions for a unified experience
– Modern cloud-native architecture for scalability and flexibility
– Intuitive mobile apps for employees and managers
Cons: One potential disadvantage is that configuration and customization may be needed more for non-targeted industries compared to some other HCM platforms with more flexible configurations.
Pricing: Infor HCM pricing is typically based on the number of users and modules implemented. It offers both annual and multi-year subscription options. Implementation, customization and support services are also extra. Infor provides both online and offline tools to get quotes customized to your business needs.
Some key stats about Infor HCM include:
– Used by over 16,000 customers worldwide
– Supports over 100,000 concurrent users
– Over 30 years of experience delivering HCM and ERP solutions
– Purpose-built for industries like manufacturing, distribution, healthcare, public sector, and more
7. SAP SuccessFactors
SAP SuccessFactors is a leading provider of cloud-based human capital management (HCM) software. SuccessFactors software aims to help organizations manage the entire employee lifecycle from hiring to retirement. Some key elements of the SuccessFactors HCM suite include talent management, core HR, payroll, workforce management, and analytics.
Pros: Some key advantages of SAP SuccessFactors include:
– Robust HR functionality makes it a good fit for large enterprises with complex needs.
– Strong applicant tracking and onboarding tools help manage the hiring process.
– Being part of the larger SAP ecosystem allows for deeper integration with ERP, finance, and other systems.
Cons: One potential downside is the high cost which can make SuccessFactors out of reach for some smaller businesses and organizations.
Pricing: SAP SuccessFactors pricing is typically based on the number of users and suite of products. Costs can range from $5-10 per user per month for basic core HR to $50-100+ per user per month for the full suite of HR, payroll, talent, and analytics modules.
Some key stats about SAP SuccessFactors include:
– Over 6,000 customers in more than 100 countries use SuccessFactors HCM solutions.
– SuccessFactors has over 50 million users on its platforms.
– The company has over 30 years of experience delivering HR software.
8. Zenefits
Zenefits is a leading provider of human capital management (HCM) software. Founded in 2013 and headquartered in San Francisco, Zenefits offers a complete HRIS, benefits administration, and payroll solution in one integrated platform. Their software aims to simplify complex HR, benefits, and payroll processes for businesses of all sizes.
Pros: Some key advantages of Zenefits include:
– Powerful yet user-friendly design
– Full suite of integrated HR capabilities including benefits administration, payroll, time and attendance tracking in one platform
– Strong applicant tracking system for recruiting and onboarding
– Configurable workflows and approvals to manage compliance
Cons: One potential disadvantage is that Zenefits is best suited for small to mid-sized businesses, as their product may not have enough flexibility or customization options for the needs of very large enterprises.
Pricing: Zenefits offers three pricing tiers based on the number of users – Basic ($5/user/month), Standard ($8/user/month), Premium ($12/user/month). All plans include the full feature set and unlimited support. Additional per-employee fees may apply for payroll processing and other services.
Some key stats about Zenefits include:
– Over 5,000 customers ranging from startups to large enterprises
– Processes payroll for over 1 million employees
– Offers benefits for over 2 million individuals
– Available in all 50 U.S. states
9. Hubstaff
Hubstaff is a leading workforce management and productivity monitoring software. Founded in 2011, Hubstaff has helped thousands of remote companies and distributed teams succeed by providing visibility into how time is spent and work is getting done. Their software allows businesses to easily track employee work hours, monitor productivity, generate detailed reports, and more.
Pros: Some key advantages of Hubstaff include:
– Time tracking solution focused on remote and distributed teams
– Detailed timesheets and reports to understand how time is spent
– Productivity monitoring to analyze distractions and idle time
– Screenshot capturing for work verification and accountability
– Integrations allow for an easy workflow between Hubstaff and other tools
Cons: A potential disadvantage is that productivity monitoring could be seen as invasive by some employees. Hubstaff tries to alleviate this through transparency about how data is collected and stored securely.
Pricing: Hubstaff offers four pricing tiers starting from $7 per user per month for the Basic plan up to $14 per user per month for the Premium plan. Pricing is per user/seat and there are no long term contracts or commitments required.
Some key stats about Hubstaff include:
– Over 10,000 customers globally
– Tracking capabilities for over 100,000 employees
– Integrations with over 50 apps including Trello, Asana, Google Drive
– Real-time screenshots taken every 15 minutes when employees are logged in
10. Teamwork
Teamwork is a leading workforce management software that helps teams manage projects and tasks. In business since 2006, Teamwork offers a complete project management solution to help organizations of all sizes stay on top of projects, tasks, time tracking and team collaboration. With an intuitive interface and mobile apps, Teamwork provides everything project managers and teams need to deliver work on time and on budget.
Pros: Some key advantages of Teamwork include:
– Project time tracking with Gantt charts for planning and monitoring progress
– Resource planning and capacity management tools to efficiently assign work
– Expense tracking and invoicing features to streamline billings
– Intuitive interface that is easy for both managers and team members to use
Cons: One potential disadvantage is that the pricing can be more expensive for larger teams compared to some other options. However, Teamwork offers a fully-featured platform for comprehensive project management needs.
Pricing: Teamwork offers a few different pricing plans starting from $8 per user per month for the basic plan up to $20 per user per month for the top tier plan. Pricing is on a monthly basis and discounts are available for annual plans. There is also a free 30-day trial available to test the software.
Some key stats about Teamwork include:
– Used by over 50,000 companies worldwide
– Supports over 1 million users globally
– Integrates with over 50 apps including Dropbox, Google Calendar, Slack and QuickBooks
– Feature rich with Gantt charts, timesheets, invoicing and more
11. workforce.com
Workforce.com is a leading provider of workforce management software. Founded in 2005 and headquartered in Scottsdale, Arizona, Workforce.com offers an integrated suite of solutions to help organizations optimize scheduling, time and attendance, payroll, and tax compliance.
Pros: Some key advantages of Workforce.com include:
– Leading provider of payroll and tax filing with integrated time and attendance
– Reduces compliance risks for employers with automated tax filing and reporting
– Provides actionable business intelligence to optimize labor costs and productivity
Cons: A potential disadvantage is that the software may have a relatively high upfront and ongoing cost compared to some competitors due to its robust feature set and capabilities.
Pricing: Workforce.com offers flexible pricing plans tailored to business needs. Basic plans start at $49 per month for up to 10 employees. Feature-rich premium plans are priced on a per employee basis ranging from $4-8 per employee per month.
Some key stats about Workforce.com include:
– Over 2,500 customers worldwide across multiple industries
– Processes payroll for over 1 million employees each month
– Integrates with over 150 certified payroll and accounting systems
12. Paycor
Paycor offers industry-leading workforce management software to help organizations streamline their HR processes. Founded in 1990 and headquartered in Cincinnati, Ohio, Paycor powers payroll, benefits administration, talent management and other HR needs for over 24,000 customers across the United States.
Pros: Paycor workforce management software stands out due to:
– Robust payroll processing engine that handles complex payrolls accurately
– Centralized offer and benefit management for a streamlined experience
– Scalable solution that allows growing companies to manage their HR needs as they add employees
Cons: One potential disadvantage is that Paycor may lack some advanced features found in similarly priced but more niche-focused competitors’ products.
Pricing: Paycor offers flexible pricing depending on company size and needs starting at $8 per employee per month for smaller customers. Additional modules for recruiting, onboarding, performance management and more are available at monthly or annual subscription prices.
Some key stats about Paycor include:
– Processes payroll for over 1 million employees every pay period
– Supports more than 150 payroll types and calculations
– Over 25 years of experience providing HR solutions
– Supports customers of all sizes, from small businesses to large enterprises
13. Officevibe
Officevibe is an employee experience and engagement platform that helps companies improve employee engagement, performance, and retention. Founded in 2013, Officevibe is based in Montreal, Quebec and has over 2,000 customers globally including Cisco, Citibank, and Lancome.
Pros: Some key advantages of Officevibe include:
– Easy to use pulse surveys to get regular feedback from employees
– Automated action planning so managers can quickly address issues
– Integrates with common tools like Office 365, Google Workspace, and Slack
– Customizable surveys, themes, and dashboard views
Cons: A potential disadvantage is that the platform is more geared towards larger enterprises versus small businesses due to its feature set and pricing.
Pricing: Officevibe offers annual pricing plans starting at $4 per user per month for smaller teams up to $2 per user per month for enterprise customers with over 500 users.
Some key stats about Officevibe include:
– Over 2,000 customers worldwide
– Integrations with major HRIS systems like Workday, SAP SuccessFactors, and BambooHR
– Conducts over 500,000 employee surveys per year
– Average customer sees a 20% increase in employee engagement within 6 months
14. Ceridian Dayforce
Ceridian Dayforce is a leading global human capital management (HCM) software provider. Dayforce brings together payroll, HR, benefits, time and attendance, and talent management in a single cloud-based platform. Some key capabilities include real-time and accurate payroll processing, advanced workforce analytics, and complex scheduling tools.
Pros: Some key advantages of Ceridian Dayforce include:
– Strong capabilities in time and attendance tracking and scheduling
– Advanced workforce analytics to improve business decisions
– Great solution for companies with complex scheduling needs like retail and healthcare
– Mobile app allows employees to manage time off and view schedules on the go
Cons: One potential disadvantage is that Dayforce is often more costly than some mid-market or smaller business solutions due to its extensive feature set and scale.
Pricing: Pricing for Ceridian Dayforce varies based on number of employees and modules selected. Generally, customers can expect to pay between $5-10 per employee per month for core HCM features like payroll, HR, and time tracking. Add-ons for benefits administration, recruitment, and advanced analytics cost extra on top of the baseline fee.
Some key stats about Ceridian Dayforce include:
– Used by over 3,500 customers worldwide
– Processes payroll for over 4 million employees globally
– Over 45 years of expertise in payroll and HCM solutions
– Integrates with over 150+ HRIS and payroll systems
15. Kronos
Kronos is one of the longest-standing and most well-known providers of workforce management and human capital management (HCM) solutions. Founded in 1977, Kronos offers a full suite of workforce management applications including time and attendance, scheduling, absence management, labor analytics, HR and payroll on its Kronos Workforce Central platform. With customers in over 100 countries around the world, Kronos is a market leader in workforce management solutions.
Pros: Some key advantages of Kronos include:
– Long experience and robust feature set developed over decades
– Strong time and attendance capabilities core to its platform
– Good mobile apps for employees to request time off, view schedules etc.
Cons: One potential disadvantage is that as an established player, Kronos solutions can be more expensive compared to some newer workforce management providers.
Pricing: Kronos pricing varies based on the number of employees, modules required and desired level of support. But in general, expect to pay anywhere between $5 to $15 per user per month for its standard HCM and workforce management offerings.
Some key stats about Kronos include:
– More than 40 years in business as a workforce management provider
– Over 7,000 clients worldwide across various industries
– Integrates with over 250 HR and payroll systems
Conclusion
Choosing the right all-in-one workforce management software is crucial for growing businesses to efficiently manage their entire employee lifecycle and talent needs in one place. Based on our detailed evaluation of 15 top solutions, the following five solutions stood out due to their robust and easy to use feature sets, competitive pricing and strong market presence. We hope this evaluation helps you select the ideal platform to power your HR, payroll and talent strategy.