Introduction
Conducting thorough background checks is an important part of vetting job candidates and mitigating risk. However, manually processing applicant screenings can be time-consuming and inefficient. That’s where background check software comes in. This type of HR tech automates screening workflows and streamlines the process of pulling reports. In this blog, we evaluate the top 15 providers based on functionality, pricing, compliance coverage, and other factors to help you select the right solution.
Methods of Evaluation
We assessed each vendor based on the following conventional criteria: features, customization options, screening coverage, pricing and plans. In addition, we also factored in less traditional metrics like number of backlinks, traffic and search trends to determine overall market presence and leadership in the category. This provided a more well-rounded perspective on how each software stacks up in terms of popularity, thought leadership andmindshare.
1. Gemalto
Gemalto is a global digital security company known for providing identity and access management solutions. For over 40 years, Gemalto has helped both private and public sector clients establish trust in an increasingly digital world. One of Gemalto’s flagship products is their suite of background check and pre-employment screening tools.
Pros: Some key advantages of Gemalto’s background check software include: – Cross-border employee screening expertise – Digital identity verification worldwide – Screening APIs integrated globally – Extensive regulatory compliance experience
Cons: A potential disadvantage is that as an established leader in the industry, Gemalto’s solution may have a higher price point compared to smaller competitors.
Pricing: Gemalto offers flexible pricing plans customized for organizations of all sizes. Features and pricing are quoted on an individual basis but generally include per-candidate screening fees, unlimited users and integration licenses, and premium global support services.
Some key stats about Gemalto’s background check software include: – Screens over 1 billion candidates annually across 200 countries – Verifies identities online and offline in over 30 languages – Integrates applicant screening workflows directly into leading HR systems like Workday and SAP SuccessFactors – Meets complex regulatory requirements including GDPR and EEOC guidelines
2. ApplicantStack
ApplicantStack is an applicant tracking system and HR software that integrates background check functionality within its platform. Founded in 2012 and based in Irvine, California, ApplicantStack aims to make screening efforts effortless for recruiters through a seamless, customizable workflow that syncs with hiring teams.
Pros: Some key advantages of ApplicantStack include:
– Background check functionality within ATS simplifies screening for recruiters
– Intuitive dashboard and tools make screening effortless for hiring teams
– Configurable workflow and notifications keep hiring teams in sync
– Robust yet affordable platform suits the needs of growing companies
Cons: A potential disadvantage is that the platform may not be as feature-rich as some more expensive ATS options, so it may not be the best fit for very large enterprises with highly customized needs.
Pricing: ApplicantStack offers simple, transparent pricing starting at $99 per month for the basic plan, which allows for unlimited applicants and roles. Additional advanced background check and onboarding solutions are available for additional per-user fees.
Some key stats about ApplicantStack include:
– Processes over 1 million background checks per year
– Used by over 5,000 customers worldwide
– Integrates with over 500 HR systems like Workday, Oracle, and SAP SuccessFactors
– Ranks as one of the fastest growing Saas companies
3. UKG Pro
UKG Pro is an integrated HR, payroll and workforce management solution from UKG. As part of their comprehensive HCM platform, UKG Pro offers powerful background screening capabilities to help organizations hire the right candidates.
Pros: Key advantages of UKG Pro’s background check software include: a powerful HCM platform with integrated background screening, providing a single solution for HR, recruiting and onboarding needs, and robust onboarding tools and customizable compliance features.
Cons: As an integrated component of a larger HCM platform, UKG Pro’s background check software may not be as full-featured or customizable as standalone background check solutions. Organizations without other HR/HCM needs may find a dedicated background check vendor to be a better fit.
Pricing: Pricing for UKG Pro’s background check capabilities depends on the overall HCM platform subscription. UKG Pro offers per employee pricing plans or unlimited user plans. Interested organizations should request a custom quote from UKG for pricing specific to their business needs and team size.
Some key stats about UKG Pro’s background check capabilities include: ability to screen over 750 million records, supports screening in over 230 countries and territories, integrates screening results directly into the applicant tracking process for seamless onboarding.
4. PeopleFinders
PeopleFinders is a leading people search directory that allows users to search through billions of public records and documents. Founded in 1992, PeopleFinders has over 25 years of experience in providing access to comprehensive people data and records. Their vast database contains information gathered from public sources like voter registrations, criminal records, licenses, and other documents.
Pros: Some of the main advantages of using PeopleFinders include:
– Detailed searches across a wide range of public records like criminal, property, and background check data.
– Location and contact searches that provide up-to-date address histories.
– Reverse lookups that allow searching by phone number or address.
– Affordable pricing for access to their comprehensive public records database.
Cons: A potential disadvantage is that PeopleFinders only searches data that is publicly available and does not conduct full background checks.
Pricing: PeopleFinders offers both free and paid search membership plans. The free membership allows 1 search per day while paid plans start at $1 for 10 searches and go up to $39.95 for unlimited searches per month.
Some key stats about PeopleFinders include:
– Over 3 billion public records accessible through their search tools.
– On average, 50 million searches are performed monthly on their website.
– Available in the United States, Canada and United Kingdom.
– Offers both free and paid search membership tiers.
5. FirstAdvantage
FirstAdvantage is a leading provider of background check and screening solutions for employers. Founded in 1990 and headquartered in Atlanta, USA, FirstAdvantage delivers comprehensive background and credential verification services to over 30,000 global clients across all industries. With an extensive global network of investigators and researchers, FirstAdvantage can screen candidates in over 120 countries worldwide.
Pros: Some key advantages of FirstAdvantage’s background check software include:
– Bulk screening options for large organizations that need to verify a high volume of candidates
– International capabilities that allow checking backgrounds of candidates located all over the world
– Powerful API that enables easy customization and integration with existing HR systems
– Automated adverse action support to help clients remain compliant with EEOC guidelines
Cons: A potential disadvantage is that FirstAdvantage is primarily an enterprise solution suited best for mid-large sized organizations rather than small businesses with fewer screening needs. The pricing may also be higher than some smaller competitors.
Pricing: FirstAdvantage offers flexible pricing plans depending on the level of screening and number of candidates. Pricing typically ranges from $15-$50 per verification but volume discounts are available for larger clients. The software can also be licensed on a per-user or enterprise basis starting at $100/month.
Some key stats about FirstAdvantage include:
– Screens over 80 million candidates annually
– Covers over 120 countries for international background checks
– Has over 30,000 clients globally across all industries
– Processes background checks and employment verifications within 1-3 business days on average
6. Pinkerton
Pinkerton provides background screening and vetting solutions to help organizations mitigate risk from potential hires, business partners and other third parties. Founded in 1850, Pinkerton is one of the oldest and most established private investigation firms in the world. With their global network and advanced technology platforms, Pinkerton leverages over a century of risk intelligence gathering experience.
Pros: Some of the key advantages of Pinkerton’s background screening products include:
– Comprehensive investigative due diligence and risk advisory services
– Global coverage through their worldwide field agent network
– Advanced monitoring and screening technologies leveraging AI/ML
– Customized screening and risk intelligence solutions
Cons: One potential disadvantage is Pinkerton’s solutions may be more expensive compared to smaller specialized background check vendors due to their comprehensive offerings and global capabilities.
Pricing: Pinkerton offers flexible pricing models depending on the level of screening and number of checks required. Clients can purchase individual background checks starting at around $50 or sign annual enterprise agreements with unlimited usage allowing more volume discounting.
Some key stats about Pinkerton’s background check capabilities include:
– Access to criminal and civil court records dating back over 150 years
– Intelligence analysts in over 80 countries
– Daily monitoring of over 500 million digital identities
– Ability to screen against global restricted party lists and sanctions databases
7. HR Acuity
HR Acuity is a leading provider of background check and employment screening software. Founded in 2005 and headquartered in Atlanta, Georgia, HR Acuity helps over 5,500 customers streamline their hiring process through powerful applicant tracking and onboarding tools. Their software allows organizations to design customizable background check packages, automate screening workflows, and ensure compliance with EEOC, FCRA, and state-specific regulations.
Pros: Some key advantages of HR Acuity’s background check software include:
– Configurable check packages that can be customized based on different job roles
– End-to-end screening workflow automation that streamlines complex compliance processes
– Powerful reporting and analytics dashboard for insights into hiring metrics and compliance
– Strong focus on EEOC and FCRA compliance to help reduce legal risks
Cons: A potential disadvantage is that the setup and configuration of customizable check packages and workflows may require some initial training and onboarding support from HR Acuity.
Pricing: HR Acuity offers flexible pricing plans tailored for organizations of all sizes. Basic plans start at $39 per month for up to 25 screens. Mid-tier and enterprise-level packages provide additional features and higher screening volumes with per screen pricing that scales down as volume increases.
Some key stats about HR Acuity include:
– Screens over 5 million candidates annually
– Provides compliance and risk management tools for over 5,500 customers
– Automates screening for 26 different check types including criminal, education, motor vehicle records, and more
– Integrates with over 300 applicant tracking systems for a seamless experience
8. Validated ID
Validated ID is a leading provider of electronic signatures, digital identity and background check solutions. Founded in 2008, Validated ID aims to provide trust to electronic transactions through simple and secure identity verification. They offer integrations with a wide range of systems to enable seamless deployment of their technology.
Pros: Key advantages of Validated ID include:
– Industry-leading ID verification through government records and third party data sources
– Comprehensive address history reports going back 7+ years
– Globally compliant background checks meeting data privacy regulations worldwide
– Seamless integrations that are easy to set up and don’t require custom development
Cons: A potential disadvantage is that some advanced identity verification and compliance features may require additional modules and pricing.
Pricing: Validated ID offers transparent usage-based pricing for pay-as-you-go users or annual licenses for higher volume customers. Pricing varies based on the features, volume of transactions and level of compliance required. Contact Validated ID for a custom quote.
Some key stats about Validated ID include:
– Processes over 100 million transactions annually
– Serving over 5,000 customers globally
– ID verification and background checks in over 190 countries
– Integrations available with most major CRMs and applicant tracking systems
9. InfoMart
InfoMart is a leading provider of background screening and identity verification services. Founded in 1999, InfoMart conducts millions of background checks each year for clients across various industries including healthcare, construction, retail and more. InfoMart offers a comprehensive background check software solution to help businesses efficiently screen candidates and make informed hiring decisions.
Pros: Key advantages of InfoMart’s background check software:
– Access to criminal records data across 50 states and territories
– Flexible API integration allows seamless integration with existing systems
– Robust identity verification through court records, ID documentation and employment history validation
– Reliable partner for businesses in healthcare, finance, and other regulated industries requiring compliant screening
Cons: The main potential disadvantage is that customization options may be more limited compared to some specialized background check vendors catering to specific industries.
Pricing: InfoMart offers flexible pricing plans tailored to business needs. Pricing starts at $35 per background check for self-service screening. Additional volume discounts are available. Custom APIs and integrations are also available with pricing determined on a case by case basis.
Some key stats about InfoMart’s background check software:
– Conducts over 5 million background checks annually
– Serves over 20,000 clients globally
– Checks criminal records across 50 US states and territories
– Verifies over 100 unique identification points including court records, employment history and education
10. Accio Data
Accio Data is a leading background check software company founded in 2011. Headquartered in Columbus, Ohio, Accio Data provides an online background screening platform called Accio Enterprise to help companies streamline their hiring processes.
Pros: Some key advantages of Accio Enterprise include:
– Powerful people search features that allow screening of candidates against multiple databases with a single search
– Intuitive interface that enables candidates to self-complete their background check online or on a mobile device
– Flexibility to customize screening workflows and report formats to meet bespoke company needs
– Established trusted provider for screening candidates for sensitive job roles like healthcare, finance, and education
Cons: One potential disadvantage is that the software requires an ongoing subscription, so there is not a one-time purchase option. However, the monthly or annual pricing includes all system updates and upgrades.
Pricing: Accio Enterprise pricing starts at $99 per month for a basic package. Premium packages with additional features like applicant portals and custom branding start at $249 per month. Larger volume customers can request customized enterprise pricing plans.
Some key stats about Accio Data include:
– Processes over 5 million background checks annually
– Screens candidates for over 10,000 company customers
– Integrates with all major data providers for criminal records, education and credential verifications, and more
11. Garrison
Garrison is a leading background check software provider founded in 2009. Garrison offers a comprehensive applicant screening solution that leverages artificial intelligence to streamline and secure the hiring process. With advanced identity verification and background checking capabilities, Garrison helps businesses of all sizes make informed hiring decisions.
Pros: Some key advantages of Garrison’s background check software include:
– AI-powered candidate screening tools that automatically flag risks.
– robust background checks that also verify identities.
– Dedicated account teams provided to clients as their portfolio grows.
– Custom program development capabilities to meet unique business needs.
Cons: A potential disadvantage is the software may have a steeper learning curve for less technical users compared to some simpler background check providers.
Pricing: Garrison offers flexible pricing plans tailored to businesses of all sizes. Pricing starts at $7 per background check for low-volume users. Custom enterprise plans with dedicated support are also available for high-volume hiring organizations.
Some key stats about Garrison’s background check software include:
– Processes over 50 million background checks annually.
– Protects over 10,000 companies globally with ultra-secure browsing technology.
– 99.999% uptime service level agreement.
– Dedicated account teams for clients with over 500 users.
12. Interview Mocha
Interview Mocha is an AI-powered skills assessment and skills intelligence platform. Founded in 2011, Interview Mocha helps companies boost workforce productivity using data-driven talent management solutions. With over 2500 skills assessments and AI capabilities, Interview Mocha provides everything companies need for skills-based hiring, training and internal mobility.
Pros: Key advantages of Interview Mocha include:
– End-to-end skills-based hiring solutions from pre-screening to onboarding
– AI matching of candidate skills to job requirements
– Structured interviewing and assessment reports for an objective hiring process
– Continuous skills intelligence for internal mobility and training
Cons: One potential disadvantage is that the AI and skills data may require extensive calibration and customization for some niche industries or job roles.
Pricing: Pricing for Interview Mocha starts from $99/month for the basic plan suitable for early stage startups and small businesses. Enterprise plans with additional features are priced based on team size and custom requirements.
Some key stats about Interview Mocha include:
– Assessed over 50 million skills worldwide
– Used by over 1000 customers including Deloitte, Ericsson, Vodafone
– AI screening integrated within leading ATS platforms like Greenhouse, Lever etc.
– Robust video and phone interviewing solutions for structured interviews
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13. Neeyamo
Neeyamo is a leading provider of background check software. Founded in 1998, Neeyamo offers a comprehensive background screening platform to help companies conduct screening checks on potential and existing employees globally. Their solution supports screenings across 200 countries, with the ability to verify documents and credentials digitally.
Pros: Some key advantages of Neeyamo’s background check software include:
– Global coverage and ability to screen candidates worldwide
– Digital verification of documents reduces manual effort
– Regulated global network of investigators ensures quality of screening
– Automated workflows help streamline the screening process and reduce compliance overhead.
Cons: A potential disadvantage is that as a full-service provider, their solutions may be more expensive compared to point solutions for specific checks.
Pricing: Neeyamo offers flexible pricing plans tailored to business needs. Pricing is either per screening or subscription-based starting at $5-10 per candidate screening. They also offer custom quotes for large volume or specialized screening requirements.
Some key stats about Neeyamo’s background check solution include:
– Screens over 15 million candidates annually across various industries
– Has credentialed investigators in over 60 countries
– Can screen in over 180 languages
– Supports screenings in compliance with various regulatory requirements like GDPR.
14. Accurate Background
Accurate Background is an industry-leading provider of employment background screening and drug testing services. Founded in 1998, Accurate conducts over 12 million screens annually for over 18,000 client companies. Their platform offers cost-effective and comprehensive screening solutions to help businesses make informed hiring decisions.
Pros: Some key advantages of Accurate Background include:
– Cost-effective comprehensive screening solutions to fit a variety of business needs and budgets
– Powerful API platform and customizable integrations to streamline hiring workflows
– 24/7 customer support from their team of vetted screening specialists
Cons: One potential disadvantage is that their most basic screening package offers limited checks that may not provide all necessary information for some roles or industries.
Pricing: Accurate Background offers several tiered screening packages starting from as low as $30 per applicant. Packages can be customized to include various criminal and identity checks, driving records, education verifications, and more. They also offer a la carte options and bulk discounts for volume users.
Some key stats about Accurate Background include:
– Conducts over 12 million screens annually
– Serves over 18,000 client companies
– 24/7 customer support from vetted screening specialists
15. PeopleFacts
PeopleFacts is a leading background check provider founded in 1999. They conduct over 2 million screens annually for their clients across various industries. Their full-service screening solutions help employers make informed hiring decisions through a combination of public records research, identity resolution, and insights into a candidate’s criminal, work, and education history.
Pros: Some key advantages of PeopleFacts’ background check software include:
– Public records screening services that search 50+ billion records from thousands of sources
– Powerful identity resolution and data enrichment tools that verify candidate identities and supplement screening data
– Real-time reporting and API access for large-scale users to easily integrate screening into hiring workflows
Cons: One potential disadvantage is that as a full-service background screening provider, PeopleFacts may be priced higher than some simpler DIY options for smaller businesses with lower volumes.
Pricing: PeopleFacts offers flexible pricing plans tailored to business needs. Pricing starts at $9.95 per screen for basic background checks and increases based on additional services and screening quantities. Volume discounts are also available for high-volume users.
Some key stats about PeopleFacts’ background check software include:
– Over 20 years of experience conducting background and identity screens
– Performs over 2 million screens annually
– Serves clients across various industries including healthcare, education, retail, and more
– Integrates with all major applicant tracking systems for a streamlined screening process
Conclusion
Choosing a background check partner is an important decision that requires weighing various factors to find the right fit. We hope this breakdown of the top 15 providers gives valuable insights to make an informed selection. While no solution will be perfect, considering strengths, weaknesses and your unique needs will lead you to the screening software best positioned to streamline your hiring process.