Introduction
As a contractor, finding the right software to manage your business operations, projects, crews and clients can be a daunting task. With so many options on the market, it’s difficult to know which solution is the best fit without doing extensive research. This guide aims to simplify the process by evaluating 15 top-rated contractor management systems based on usability, functionality and value they provide.
Methods of Evaluation
To objectively compare and rank the featured contractor management software, we looked at key factors like available features, pricing and subscription models, integrations, security and support. We also analyzed third party reviews from sites like G2, Capterra and Software Advice to gain insights from real users. Additionally, metrics like backlink profile, traffic and keyword trends were used to gauge the reputation and search demand for each company.
1. QuickBooks
QuickBooks is accounting software developed and marketed by Intuit. As one of the most popular mid-market accounting software packages, QuickBooks helps over 5 million small businesses manage their finances. It offers invoicing, expense tracking, payroll and otheraccounting features to help contractors and construction companies manage their bookkeeping efficiently.
Pros: Some key advantages of QuickBooks include:
– Templates and workflows designed for construction businesses
– Affordable pricing starting as low as $15/month for the Simple Start plan
– Flexible invoicing and time tracking tools
– Integrations with job costing, payroll and payments apps
Cons: A potential disadvantage of QuickBooks is that it may not be robust enough for very large construction companies with complex needs. The paid version also has limitations on the number of invoices, estimates and users depending on the plan.
Pricing: QuickBooks offers multiple plans starting from $15/month for the Simple Start plan suited for freelancers and sole proprietorships up to $400/month for the Contractor plan suited for mid-size contractors with up to 25 users.
Some key stats about QuickBooks include:
– Used by over 5 million small businesses worldwide
– Popular accounting software for contractors and construction companies
– Over 30 years of development and support from Intuit
– Integrations with over 2,500 apps to extend functionality
2. FreshBooks
FreshBooks is an all-in-one accounting solution geared towards freelancers and contractors. Founded in 2003, FreshBooks has grown to serve over 30,000 businesses worldwide. With its intuitive interface, FreshBooks aims to take the hassle out of running the financial side of a small business or contractor operation.
Pros: Some key advantages of FreshBooks include:
– Simple setup that can be done in under 10 minutes
– Intuitive and easy to use interface for both sending invoices and tracking time
– Integrates with many popular accounting packages like QuickBooks
– Excellent phone and email support included at no extra cost
– Budget-friendly pricing starting from $15/month
Cons: A potential disadvantage of FreshBooks is that the mobile app could offer more features compared to the web interface. While it allows basic tasks like creating and sending invoices on the go, some advanced features are only available via desktop.
Pricing: FreshBooks offers flexible and affordable pricing plans:
– FreshBooks Free – For up to 5 clients, up to $5,000 USD revenue annually
– FreshBooks Fresh – $15/month billed annually – For up to 10 clients and projects, up to $50,000 revenue
– FreshBooks Fresh Plus – $25/month billed annually – For unlimited clients and projects, up to $200,000 revenue
– Pricing is on a sliding scale as revenue increases.
Some key stats about FreshBooks include:
– Over 30,000 customers worldwide
– Serves a wide variety of industries including construction, IT, marketing and more
– Users can invoice, track time, manage expenses and more from one centralized system
– Integrates with over 200 apps including QuickBooks, Xero and Google Sheets.
3. Sage Estimating
Trimble’s Sage Estimating is a comprehensive contractor management software that helps contractors of all sizes manage their business from a single platform. It offers tools for estimating, project management, accounting and more to provide full visibility into workflows.
Pros: Some key advantages of Sage Estimating include:
– Comprehensive collaboration and management platform
– Document control, scheduling, and field management tools
– Integrated estimating, accounting and CRM capabilities
– Mobile access to manage tasks on the go
– Can be used across different construction project types
Cons: A potential disadvantage is the learning curve to fully utilizing the broad set of features in the software.
Pricing: Pricing for Sage Estimating starts at $49 per month for the basic plan and scales up based on number of users and modules needed. They also offer custom enterprise plans for large contractors.
Some key stats about Sage Estimating include:
– Used by over 35,000 contractors globally
– Integrates with accounting software like QuickBooks
– Available as an online or desktop solution
– Features mobile apps for field management
4. Procore
Procore is a leading construction project management software. Founded in 2002 and headquartered in Carpinteria, California, Procore offers an all-in-one platform to help construction professionals manage projects and run their business.
Pros: Some of the key advantages of Procore include:
– Wide range of features for managing projects, finances, and personnel
– In-depth reporting and analytics
– Intuitive interface works on any device
– Strong mobile apps for managing projects on the go
Cons: A potential disadvantage is that Procore is a more full-featured platform that may have a steeper learning curve compared to simpler competitors.
Pricing: Procore offers a few different pricing tiers to suit different business sizes and needs. Basic plans start from $35/user/month for simpler needs while premium enterprise plans can be customized for large scale usage.
Some key stats about Procore include:
– Used on over 1 million construction projects globally
– Over 1,000 employees worldwide
– Serves over 25,000 customers ranging from small contractors to large owners
– Availability on web and via native iOS and Android apps
5. Tekla Structures
Tekla Structures is a building information modeling (BIM) software for structural engineering. Developed and sold by Trimble, Tekla Structures is the industry leading model-based construction software for structural engineering design and fabrication.
Pros: Some key advantages of Tekla Structures include:
– Leading BIM software for structural engineering
– Supports precast/prestressed and steel detailing out of the box
– Integrates with other popular site management tools for collaboration
– Robust modeling tools to design complex structures quickly
Cons: A potential disadvantage is that Tekla Structures is expensive for smaller structural engineering firms due to its enterprise pricing model.
Pricing: Tekla Structures pricing starts at $5,000/year for the basic Structures Express package. Most companies opt for the mid-range Structures Standard or full-featured Structures Pro packages which are priced between $12,000 to $25,000/year.
Some key stats about Tekla Structures include:
– Used on over 50,000 projects globally
– Supports steel, concrete, rebar detailing and precast/prestressed concrete manufacturing
– Integrates with other engineering and construction software like Trello, Procore, and Aconex
– Over 30 years in the construction software industry
6. Viewpoint
Viewpoint is a comprehensive construction management software solution developed by Trimble. Founded in 2001 and headquartered in Broomfield, Colorado, Viewpoint supports construction accounting, project management, and field teams for nearly 8,000 construction companies worldwide.
Pros: Some key advantages of Viewpoint include:
– Full construction management software for planning, preconstruction, and field operations
– Highly customizable workflows and forms to meet unique business needs
– Robust analytics and forecasting tools for project budgeting and cost control
– Integrated field solutions for real-time collaboration across office and jobsite teams
Cons: One potential disadvantage is the upfront investment and implementation required for a full enterprise construction management system like Viewpoint. The software is designed for mid-large sized contractors and may provide more functionality than needed for smaller businesses.
Pricing: Viewpoint offers flexible pricing models including perpetual licenses and software-as-a-service (SaaS) subscriptions. Pricing is based on factors like number of users, modules, implementation services, and ongoing support needed. Contact Viewpoint sales for a custom quote.
Some key stats about Viewpoint include:
– Nearly 8,000 construction companies use Viewpoint worldwide
– Supports all phases of construction from preconstruction to closeout
– Extensive library of customizable forms and workflows
– Robust reporting and analytics for project visibility and forecasting
7. ECi Solara
ECi Solara is a leading construction software provider that offers contractor management software tailored specifically for construction companies. With over 30 years of experience serving the industry, ECi Solara has developed robust solutions to manage all aspects of running a construction business from estimating through closeout and beyond.
Pros: Key advantages of ECi Solara’s construction management software include:
– Robust solution for construction companies that supports all areas of business from estimating to accounting
– Streamlines the estimating process through automated takeoffs and strong reporting features
– Supports mobile access allowing field staff to access important project details from remote locations
Cons: A potential disadvantage is that as a more full-featured construction ERP, it may be overkill for very small contractors or specialty trades with simpler needs.
Pricing: Pricing starts at $99 per user per month for the basic Contractor solution. Additional modules and services are priced separately. Custom pricing is available for larger firms with unique requirements.
Some key stats about ECi Solara’s construction software include:
– Used by over 7,500 construction firms worldwide
– Supports mobile access allowing field staff to access important project details from anywhere
– Integrates with over 150 accounting and business solutions like QuickBooks, Sage 50, and Procore
– Won numerous awards and honors for customer satisfaction and product capabilities
8. ShopKeep POS
ShopKeep POS is an all-in-one point of sale, inventory, and CRM software designed for small retailers, restaurants, and contracting businesses. As part of the Lightspeed family, ShopKeep provides robust yet affordable solutions to help owners effectively run and grow their business.
Pros: Some key advantages of ShopKeep POS include:
– All-in-one platform for point of sale, inventory, payments, and customer management
– Integrated accounting automates financial reporting
– Robust yet affordable pricing for small businesses
– Intuitive interface is easy for owners and employees to learn and use
– Excellent mobile capabilities for acceptance payments anywhere
Cons: A potential disadvantage is that the payment processing fees per transaction may be higher than some competitors. However, ShopKeep provides a comprehensive solution beyond just credit card processing.
Pricing: ShopKeep offers affordable monthly pricing plans starting at $79/month for the Essentials plan which supports one register and basic features. The Pro plan is $149/month and adds inventory management, accounting, and support for additional users/registers. There are no long term contracts or additional hardware costs.
Some key stats and facts about ShopKeep include:
– Used by over 100,000 businesses globally
– Integrated payments solution with most major processors
– Cloud-based solution with both online and offline capabilities
– Mobile POS for accepting payments on the go
– built-in accounting and invoicing functionality
9. eSUB Construction Software
eSUB Construction Software is a cloud-based construction management software built for subcontractors. The platform offers a comprehensive solution for general contractors to manage all aspects of their projects from estimating and bidding to scheduling, communication and invoicing.
Pros: Some key advantages of eSUB Construction Software include:
– Comprehensive solution for general contractors to manage all project aspects from a single platform
– Robust project management functionality like Gantt charts, RFIs, submittals, change orders etc.
– Seamless collaboration and data sharing capabilities within projects teams
Cons: A potential disadvantage could be the monthly subscription pricing model which requires ongoing costs compared to one-time license fees of some competitors.
Pricing: eSUB Construction Software pricing starts from $49 per user per month for the basic Core plan and goes up to $99 per user per month for the top-tier Premier plan. Volume discounts are available for larger teams.
Some key stats about eSUB Construction Software include:
– Used by over 5,000 construction professionals globally
– 15+ years of experience in the construction management software industry
– Mobile apps available for both iOS and Android devices
– Integrations with 30+ industry tools like Sage, QuickBooks, Dropbox and more
10. Brixton
Brixton is a leading construction management software used by contractors to streamline operations. The all-in-one platform offers preconstruction, project controls, document management and sharing capabilities alongside robust third-party integrations.
Pros: Key advantages of Brixton include:
– All-in-one solution to manage the entire construction process from estimating to closeout
– Easy to use interface that simplifies complex workflows
– Strong reporting features to track project KPIs and finances
– Secure document sharing with team members and clients
Cons: A potential disadvantage is the learning curve for contractors shifting from disparate tools to a unified platform.
Pricing: Brixton offers tiered pricing plans starting from $49 per user per month for the Essentials plan up to customized enterprise plans for large contractors. All plans include full feature access and support.
Some key stats about Brixton include:
– Used by over 5,000 contracting companies worldwide
– Supports projects of all sizes from small residential to large commercial
– Integrates with over 50+ accounting, payroll and CRM tools
11. Buildertrend
Buildertrend is a leading construction project management software used by thousands of home builders, remodelers and general contractors. Founded in 2004, Buildertrend offers a comprehensive platform to help streamline operations, increase productivity and profitability.
Pros: Major advantages of using Buildertrend include:
– Offers complete construction project management with estimating, scheduling, purchasing and accounting modules
– Customizable workflows and forms to match each company’s unique processes
– Robust integrations allow data to flow automatically into accounting programs like QuickBooks
– Powerful reporting and analytics to track project performance, profitability and more
Cons: The main disadvantage is the subscription pricing model which requires an ongoing investment. However, this provides continuous access to new features and support.
Pricing: Buildertrend pricing starts at $99 per month for the basic Essentials plan for up to 3 users. Their most popular Pro plan costs $199 per month and supports up to 10 users. For larger teams, they offer custom Enterprise pricing.
Some key stats about Buildertrend include:
– Used by over 25,000 construction companies
– Supports projects in the US, Canada and UK
– Integrates with over 30 accounting, payroll and payment processing solutions
12. Newforma
Newforma is a construction project management software company that specializes in digital platforms for construction administration. Founded in 1999, Newforma has helped thousands of contractors and construction firms manage billions of dollars worth of projects. Their flagship product, Newforma Project Center, aims to simplify documentation management and improve coordination across project teams.
Pros: Some key advantages of Newforma Project Center include:
– Powerful document management and version control
– Flexible workflows to mimic actual construction processes
– Strong integration with other field and office programs
– Customizable permissions and security for teams
– Robust reporting and analytics on project performance
Cons: One potential disadvantage is that the setup and implementation of Newforma requires dedicated time and resources from the client to customize the system based on their specific needs and processes. This initial investment may not be feasible for smaller contractors.
Pricing: Newforma offers flexible pricing plans tailored for contractors of all sizes. Basic plans start at $50 per user per month for smaller teams. Most customers opt for one of their premiere plans which range from $75-150 per user depending on number of users and desired features.
Some key stats about Newforma Project Center include:
– Used on over 250,000 projects worldwide
– Integrates with over 25 other construction software programs like Autodesk, Procore, and PlanGrid
– Available in over 15 languages
– Trusted by 23 of the ENR Top 100 Contractors
13. JobNimbus
JobNimbus is a contractor management software created specifically for roofing, siding, and other specialty contractors. Founded in 2014, JobNimbus has quickly become one of the top software picks for contractors looking for an all-in-one solution to manage their entire business from one place. With its easy to use dashboard and built-in project management, time tracking, invoicing, and payments features, JobNimbus allows contractors to save time and be more productive.
Pros: Some of the main advantages of JobNimbus include:
– Easy to use dashboard for quick project visibility
– Built-in time tracking to easily log hours against projects
– Recurring invoices to quickly bill clients on an agreed schedule
– Subcontractor management tools to oversee all subs from one place
Cons: One potential disadvantage is that the pricing tiers may be out of reach for some very small contractors just starting out. The essentials plan pricing starts at $49/month which could be more than some one or two person operations are looking to spend initially.
Pricing: JobNimbus offers 3 pricing tiers:
– Essentials: $49/month – Best for small-medium businesses
– Professional: $99/month – Adds more users, estimates, etc.
– Prime: Custom quote – Best for large businesses
Some key stats about JobNimbus include:
– Used by over 5,000 contractors worldwide
– Provides fully integrated quotes, invoices, payments and time tracking
– Mobile apps available for both iOS and Android
– Serves roofing, siding, solar, and other specialty contractor industries
14. FieldPulse
FieldPulse is a leading field service management software for contractors. Founded in 2009 and based in San Francisco, FieldPulse provides cloud-based software that helps contractors of all sizes manage scheduling, dispatching, inventory, service history and other key business operations. With over 13,000 customers worldwide, FieldPulse aims to provide contractors an all-in-one platform to run their entire business.
Pros: Some key advantages of FieldPulse include:
– Mobile construction management app for tracking jobs, tasks, inventory on the go
– Automated time tracking and daily reports generation to stay billable
– Contractor subcontractor and equipment management capabilities
– Seamless integration with accounting software like QuickBooks, Xero for invoicing
Cons: One potential disadvantage is that the software can have a learning curve for complex setups and configurations. Training resources are available but it may take time to master all the functionality.
Pricing: FieldPulse offers affordable pricing plans starting from $39 per user per month for the Essentials plan up to $99 per user per month for the Ultimate plan. Volume discounts are available for larger teams. All plans include robust features, support and integrations.
Some key stats about FieldPulse include:
– Used by over 13,000 contracting businesses globally
– Offers mobile apps for iOS and Android for offline functionality
– Integrates with over 30 accounting, project management and CRM tools
– 24/7 live support and virtual training resources
15. InEight
InEight is a leader in construction project management software. Headquartered in Scottsdale, Arizona, InEight has been providing project management solutions to contractors and owners since 2000. Their solution, which is available as a cloud-based or on-premise product, aims to simplify project controls for firms of all sizes.
Pros: Some key advantages of InEight include:
– Cloud-based solution that enables real-time collaboration
– Built-in risk management and uncertainty modeling tools
– Powerful reporting and analytics to provide actionable insights
– Flexible to support small, mid-size, and large enterprise projects
– Integrated cost management and controls for improved visibility
Cons: A potential disadvantage is the upfront costs of implementation for complex, multi-phase projects. Customers often require professional services for customization and configuration.
Pricing: InEight offers flexible pricing models including annual subscription licenses based on number of users. They also offer implementation services to help configure the solution based on your unique business needs and processes. Pricing information is available upon request from their sales team.
Some key stats about InEight include:
– Over 25 years of experience in construction project management software
– Used on over $1 trillion worth of projects worldwide
– Over 1.5 million users across 80 countries
– Supported clients in construction of Over 25% of ENERGY STAR certified building space in the U.S.
– Implemented on some of the largest and most complex construction projects worldwide
Conclusion
Whether you’re a small start-up contractor or managing multi-million dollar projects, there is an option on this list that can help streamline your operations. We hope this unbiased overview provides a smart starting point for narrowing down which contractor management software deserves a deeper test drive. The right solution can boost your productivity tremendously – helping your business run more efficiently and profitably for years to come.