Introduction
As a personal trainer, having the right software is essential for managing clients, tracking workouts, and growing your business. Whether you’re a solo trainer or the owner of a large gym, an effective client management platform can help streamline operations, boost sales and improve the client experience. In this review, we evaluate 15 of the top personal trainer software options based on features, cost, and real customer reviews to help you choose the best fit for your unique needs.
Methods of Evaluation
To determine the top 15 personal trainer software options, we evaluated each platform based on the following conventional criteria: features and capabilities, pricing and cost structure, ease of use, and customer reviews and ratings. We also factored in a company’s online presence including number of backlinks, website traffic, and keyword search trends to gauge real market demand and popularity. This multi-faceted approach helps provide a well-rounded perspective beyond just what the vendors promote themselves.
1. Mindbody
Mindbody is one of the leading software platforms for the wellness industry. Founded in 2001, Mindbody provides easy to use studio management tools, online booking, payments, marketing, and more to help wellness businesses thrive. With over 55,000 wellness businesses using Mindbody globally, it has become the dominant player in the fitness and wellness software space.
Pros: Some key advantages of Mindbody software include:
– Easy to use studio management tools for scheduling, attendance, payments and more
– Online booking and scheduling allows clients to book from anywhere
– Integrates seamlessly with major payment processors like Stripe for quick transactions
– Mobile app gives clients access to their schedule, classes, payments and more on the go
Cons: A potential disadvantage is the monthly subscription pricing which can be a recurring cost for businesses.
Pricing: Mindbody offers different pricing tiers based on the number of locations and services needed. Pricing starts at $79 per month for a single location with full services including online booking, payments, marketing, client management and more.
Some key stats about Mindbody include:
– Over 55,000 wellness businesses use Mindbody worldwide
– Serves over 42 million users
– Processes over $8 billion in transactions annually
– Integrates with over 30 different payment processors
2. Vagaro
Vagaro is a personal training and wellness business management platform that offers online booking, automated scheduling, integrated payments, marketing tools, and a client management system to help businesses grow. Founded in 2004, Vagaro has helped over 30,000 businesses streamline operations and increase revenue through their all-in-one solution.
Pros: Some key advantages of Vagaro include:
– Easy to use studio management system for scheduling, payments, billing, and client tracking.
– Online booking and automated scheduling capabilities to fill slots and maximize revenue.
– Integrated payments allow clients to pay for appointments through the booking platform.
– Marketing and website tools like online booking pages and reviews to attract new clients.
Cons: A potential disadvantage is that the online booking features and client portal require clients to have some level of comfort with digital tools and online scheduling.
Pricing: Vagaro offers four pricing tiers – Basic ($39/month), Pro ($79/month), Elite ($129/month), and Premier (custom pricing). All plans include online booking, client management, marketing tools, and support. Higher tiers unlock additional features like integrated payments, custom booking forms, loyalty programs, and more users/locations.
Some key stats about Vagaro include:
– Used by over 30,000 businesses worldwide including salons, spas, fitness studios, and personal trainers.
– Processes over $2 billion in bookings annually.
– Clients can book appointments 24/7 through their website or mobile app.
– Integrates with over 50 POS systems including Mindbody, Zenoti, and Salon Iris.
3. Reservio
Reservio is online booking and appointment scheduling software that helps fitness professionals and personal trainers run their businesses smoothly. It allows users to easily manage schedules, clients, classes, memberships, and payments in one centralized system.
Pros: Some key advantages of using Reservio include:
– Online booking and automated scheduling to save time
– Membership management functionality to strengthen client relationships
– Integrated payments processing for a streamlined experience
– Customizable mobile apps for on-the-go management
Cons: One potential disadvantage is that the free version only allows one user and has limited functionality. For more advanced features, a paid subscription is required starting at $20/month.
Pricing: Reservio offers both free and paid plans. The free plan allows one user and has limited features. The starter plan is $20/month and unlocks more functionality. Other premium plans ranging from $60-180/month provide additional features for larger businesses.
Some key stats and features of Reservio include:
– Used by over 30,000 clients worldwide
– Offers seamless integrations with payments providers like Stripe
– Customizable mobile apps available for both iOS and Android
– Intuitive drag-and-drop calendar for easy scheduling
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4. Wellness Living
Wellness Living is a leading provider of personal trainer and business management software for the health and wellness industry. Founded in 2009 and based in Austin, Texas, Wellness Living helps over 10,000 facilities globally manage their operations and enhance the client experience through an all-in-one web-based platform.
Pros: Key advantages of Wellness Living software include:
– Customizable online personal training portal for virtual and hybrid personal training
– Built-in exercise library that trainers can utilize to create custom workout programs
– Mobile apps that allow clients to book sessions, view schedules and communicate with trainers on-the-go
– Analytics and business reports to help trainers and facility owners track metrics and grow their business
Cons: A potential disadvantage is that the full suite of features is only available with a paid subscription. The free version provides limited functionality.
Pricing: Wellness Living offers several subscription plans starting at $49 per month for a basic personal trainer package. Facility plans start at $99 per month and provide functionality to manage multiple trainers, billing, and other business operations. All plans are monthly or annual subscriptions.
Some key stats about Wellness Living include:
– Over 10 million users worldwide
– Used by more than 10,000 facilities globally
– Mobile apps used by both clients and personal trainers
– Integrated exercise library with over 3,000 exercises
5. Exercise.com
Exercise.com is an all-in-one software platform designed specifically for personal trainers and fitness professionals. The platform provides online personal training management, customizable client profiles, a comprehensive workout builder and integrated payments to help trainers grow their business.
Pros: Some key advantages of Exercise.com include:
– Fully online and mobile accessible for both trainers and clients
– Intuitive dashboard and calendar for scheduling and managing sessions
– Automated email and SMS reminders to help retain clients
– Detailed reporting and analytics on sessions, payments and client engagement
– Integrated payments eliminate the need to chase payments separately
Cons: A potential disadvantage is that the upfront pricing may be higher than some more basic software options. However, Exercise.com provides a more complete platform suitable for trainers looking to fully digitize and scale their business.
Pricing: Exercise.com offers flexible monthly pricing plans starting from $29/month for a Basic plan up to $99/month for an Enterprise plan. All plans include online client booking and scheduling, client profiles, payments integrations and access on all devices. The higher priced plans provide additional features like unlimited clients, advanced reporting and business analytics.
Some key stats about Exercise.com include:
– Used by over 10,000 trainers worldwide
– Integrations with most major payment processors including Stripe and PayPal
– Over 500 customizable workout templates included
– Free trials and cost-effective pricing plans
6. Zenoti
Zenoti is a cloud-based salon, spa and med spa software. Founded in 2010, Zenoti provides an all-in-one solution designed specifically for beauty and wellness businesses. With over 12,000 customers in 50 countries around the world, Zenoti is one of the leading software providers in the industry.
Pros: Some key advantages of Zenoti include:
– Feature rich spa and salon software with modules for POS, scheduling, inventory etc.
– Online bookings and automated scheduling functionality
– Integrated payments processing and point of sale features
– Mobile apps that allow clients to book, staff to manage schedules on the go
Cons: One potential disadvantage is that Zenoti is a monthly subscription based software so there is an ongoing cost compared to one time purchase software.
Pricing: Zenoti offers monthly pricing plans starting from $99 per month for a single user plan. Pricing scales based on the number of users and features required. They also offer customized enterprise plans for large businesses.
Some key stats about Zenoti include:
– Over 12,000 customers globally
– Customers in 50 countries worldwide
– Feature rich software with POS, scheduling, payments and more
– Mobile apps for both clients and staff
7. SimplePractice
SimplePractice is therapy, coaching and personal training software designed for health and wellness professionals. In business since 2008, SimplePractice has grown to serve over 185,000 practitioners. Their all-in-one software handles electronic health records (EHR), billing, payments, and appointment scheduling to help practices be more organized and productive.
Pros: Some key advantages of SimplePractice include:
– All-in-one software for management of client records, billing, scheduling and payments
– Integrated payment processing for easy client billing and collections
– Online client portal for Bookings, payments and access to health records
– User friendly interface optimized for both desktop and mobile use
– Affordable pricing plans starting at $29/month
Cons: A potential disadvantage is the monthly subscription model may not suit all budgets compared to a one-time purchase of software. The interface could also be improved with additional customization options.
Pricing: SimplePractice offers three pricing tiers:
– Essential Plan: $29/month – Ideal for solopreneurs with fewer than 25 clients. Allows for basic features.
– Professional Plan: $79/month – For practices with 26-75 clients. Adds additional reporting and customized branding features.
– Master Plan: $149/month – For large practices with 76+ clients. Includes priority support and more advanced customization.
Some key stats about SimplePractice include:
– Over 185,000 health and wellness professionals use their software globally
– Integrates with over 50 payment gateways for easy client billing
– Allows clients to book, reschedule and cancel appointments online
– HIPAA compliant electronic health records and documentation
8. Daxko
Daxko is a leading provider of software for the health and fitness industry. Founded in 1998, the company offers an all-in-one cloud-based platform for member management, payment processing, online booking, client communication and more. With over 25 years of experience working with fitness studios, gyms, and wellness facilities, Daxko understands the unique needs of personal trainers and studio owners.
Pros: Key advantages of the Daxko platform include:
– Feature rich studio management including client databases, schedules, rosters, and waitlists
– Online booking and automated scheduling tools to streamline operations
– Integrated payment processing via major credit cards and automated billing
– Client communication tools like email marketing, online waivers, and mobile apps
Cons: One potential disadvantage is that the platform requires an upfront investment and monthly subscription fees which may not be suitable for all smaller personal training businesses or sole proprietors.
Pricing: Daxko offers flexible pricing plans starting at $99 per month for a single user package. Additional users, add-ons, and premium features are available for higher monthly or annual subscription fees. The company also offers implementation services and onboarding support to help setup and optimize the system.
Some key stats about Daxko include:
– Used by over 7,500 health and fitness facilities worldwide
– Processes over $3 billion in annual transactions
– Supports over 150 different types of class schedules and booking needs
– Mobile apps used by over 5 million people each month
9. DanceStudio-Pro
DanceStudio-Pro is a leading dance studio management software created by DanceStudio-Pro. The software aims to help dance studio owners streamline operations, save money and grow their business with ease. DanceStudio-Pro has been providing dance studio software since 2007 and currently has over 5,000 active studio customers globally.
Pros: Key advantages of DanceStudio-Pro include:
– Customizable studio management software that can be tailored to any dance studio’s unique needs and workflows
– Robust class and schedule management to easily create, manage and enroll students in classes
– Integrated online payments to accept card or ACH payments for classes directly in the software
– Mobile apps for both teachers and students/parents to manage schedules, payments and accounts on the go
Cons: A potential disadvantage is that the software requires an annual or monthly subscription fee to use which adds an ongoing cost compared to one-time purchases.
Pricing: DanceStudio-Pro offers several pricing tiers starting from their Basic plan at $49/month for up to 75 students. Their Premier plan is $99/month for unlimited students. They also offer annual billing discounts and a free 30-day trial.
Some key stats about DanceStudio-Pro include:
– Available in over 30 countries worldwide
– Used by over 5,000 dance studios globally
– Processes over $100 million in annual dance class payments
– Has a 4.8 star rating on Google Play and App Store with over 10,000 reviews
10. PushPress
PushPress is a gym and fitness business management software that allows you to manage all aspects of your business in one place. Founded in 2015, PushPress offers a cloud-based solution to help fitness studios, gypt training centers automate operations and scale efficiently.
Pros: Some key advantages of PushPress include:
– Membership management and online bookings
– Robust CRM features and marketing automation
– Customizable intake forms and waivers
– Class and trainer scheduling
– Payment processing
Cons: One potential disadvantage is that the pricing can be higher for larger gym chains compared to some competitive solutions.
Pricing: PushPress offers various pricing plans starting from $49 per month for a basic plan up to an enterprise plan custom quoted for larger gyms. All plans include key features like membership management, booking, payment processing and integrations.
Some key stats about PushPress include:
– Used by over 5,000 gyms and fitness studios worldwide
– Processing over 10 million bookings per year
– Integrations with top plugins like Stripe, Mindbody, GymReservation and more
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11. Trainerize
Trainerize is a leading personal training software used by over 75,000 fitness businesses worldwide. Founded in 2012 and based in New York City, Trainerize provides a comprehensive workout and nutrition planning platform along with a customizable online client portal to help personal trainers and fitness professionals grow their business.
Pros: Some key advantages of Trainerize include:
– Comprehensive workout and nutrition planning tools to design customized fitness programs
– Customizable online client portal for clients to access workouts, track progress, and message the trainer
– Integrated payments to easily accept and track online payments from clients
– Analytics and reporting on client usage, progress, and business metrics
Cons: A potential disadvantage is that the more advanced features such as the client portal and payments require a paid subscription plan.
Pricing: Trainerize offers several paid subscription plans starting from $29/month for a Basicplan up to $99/month for an Elite plan. The paid tiers unlock additional features like the client portal, payments, advanced analytics, etc.
Some key stats about Trainerize include:
– Used by over 75,000 fitness businesses globally
– Integrated payments solution to accept online payments from clients
– Comprehensive analytics and reporting to track client progress and business metrics
12. Kashoo
Kashoo is affordable online accounting software for small businesses. Since launching in 2007, Kashoo has focused on simplifying bookkeeping and compliance tasks through an easy-to-use dashboard. Kashoo aims to take the hassle out of accounting by automatically tracking income and expenses.
Pros: Some key advantages of Kashoo include:
– Affordable pricing plans starting from just $9/month
– User-friendly dashboard makes accounting a breeze
– Invoicing and payments tool lets you invoice clients and track payments
– Time tracking functionality helps bill clients accurately
– Customizable expense tracking with support for mileage, receipts and more
Cons: A potential disadvantage is that Kashoo lacks some high-end features found in more expensive accounting solutions like inventory management and job costing.
Pricing: Kashoo offers three pricing tiers:
– Startup – $9/month billed annually
– Essentials – $19/month billed annually
– Premium – $39/month billed annually
All plans include invoicing, expense tracking, time tracking and more. The Premium plan unlocks additional integrations and storage.
Some key stats about Kashoo include:
– Used by over 500,000 small businesses worldwide
– Integrates with popular tools like QuickBooks, Xero, and Shopify
– Offers 24/7 support through phone, email and online community forums
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13. Pike13
Pike13 is a leading provider of client management software for personal trainers and fitness professionals. Founded in 2013, Pike13 offers a fully integrated web and mobile platform to help fitness businesses organize their schedules, clients, billing, and other operations. With over 10,000 clubs and 200,000 users globally, Pike13 aims to make managing a personal training business easy and stress-free.
Pros: Key advantages of Pike13 include:
– Feature rich gym management platform with functionality for scheduling, attendance tracking, billing, payroll, reporting and more
– Integrated payments solution that allows trainers to accept online payments directly through the platform
– Online booking portal and automated scheduling tools to easily manage client sessions
– Mobile apps and online client portals provide access to schedules, invoices and personal profiles from anywhere
Cons: One potential disadvantage is that the full feature set requires a paid subscription plan, so it may not be suitable for very small personal training businesses on a tight budget.
Pricing: Pike13 offers several subscription tiers starting at $49 per month for a basic individual plan. Feature-rich professional and team plans are priced at $99 and $299 per month respectively. All plans require an initial equipment package purchase as well as credit card processing fees.
Some key stats about Pike13 include:
– Serves over 10,000 fitness businesses worldwide
– Has over 200,000 total users on its platform
– Provides online booking, automated scheduling, and mobile apps to simplify operations
14. PunchPass
PunchPass is a studio and gym management software for fitness businesses. The cloud-based solution allows fitness professionals and studio owners to run their entire business from one centralized platform. Key features include online booking, flexible memberships, integrated payments processing, and customizable mobile apps.
Pros: Key advantages of PunchPass include:
– Online booking and flexible memberships allow easy scheduling and payment collection.
– Integrated payments processing simplifies revenue collection.
– Customizable mobile gym and studio apps provide a seamless client experience.
– Automated class scheduling helps optimize resource utilization.
Cons: A potential disadvantage is the monthly subscription fee, though this provides access to robust features and 24/7 support.
Pricing: Pricing for PunchPass starts at $49 per month for a single location. Additional pricing tiers are available for multiple locations or higher transaction volumes.
Some key stats about PunchPass include:
– Used by over 5,000 studios worldwide
– Processes over $1B in annual transactions
– Features mobile apps used by over 1 million users each month
15. GymDesk
GymDesk is a cloud-based gym management software built for modern fitness facilities. The platform provides everything gym and studio owners need to manage memberships, scheduling, billing, and more through an easy-to-use web and mobile interface.
Pros: Some key advantages of GymDesk include:
– Online booking and scheduling for classes, sessions, and trainers to maximize facility utilization
– Customizable workout builder and tracking to help clients achieve their fitness goals
– Integrations with leading fitness apps and devices for a seamless client experience
– Mobile apps for easy client and staff management on the go
Cons: A potential disadvantage is that the software requires an upfront investment and monthly subscription fees which may not be suitable for all budget sizes.
Pricing: GymDesk offers several pricing tiers starting from $49 per month for the basic ‘Startup’ plan that supports up to 100 members. Premium plans with additional features are available starting at $99 per month for up to 500 members.
Some key stats about GymDesk include:
– Used by over 5,000 gyms, studios, and trainers worldwide
– Integrates with over 30 leading fitness trackers and apps including Apple Health, Fitbit, Garmin, and more
– Allows for online booking, waitlisting, and management of classes, personal training sessions, and more
– Offers customizable workout programs that trainers can assign to clients for tracking
Conclusion
Choosing the right personal training software is an important decision for growing your business. Considering key criteria like features, cost, ease of use and online demand can help narrow down the options. While no single platform will be the best for every business, we hope this review provides a good starting point to evaluate the top performers in this competitive market. Doing your research and potentially trialing a few options are recommended next steps to finding the perfect fit to take your training services to the next level.